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6 Reasons to Switch to Digital Food Safety Logs and Checklists

As I discussed in the previous blog, “Digital Logs: The Hype Behind Them”, restaurant owners and managers across the nation are finding that paper logs just aren’t making the cut anymore. They are outdated and hard to keep track of in the modern-day restaurant space. Making the switch to digital logs and checklists could be the biggest change you make that will positively impact your business. Let’s take a look at how you can create your own culture of safety with the top 6 reasons you should’ve made the switch already! 

1. Manage your store workflows

This goes without saying, but by using digital logs and checklists, you are able to complete daily tasks with the touch of a button. No need to carry around a clipboard and pen or that greasy log binder anymore. You can create your custom opening, closing, cleaning checklists and much more! 

Food temperature logs and equipment checks are also within hands reach. Grab your device, whether it be an Apple iPad or Android tablet and get going! You can even require employees to take photos to hold them accountable. The best part? These photos aren’t stored on the device, but in the cloud. So no need to worry about that. 

With the recent push towards health and wellness, you can also utilize the new employee health screening checklist. This will ensure that all of your employees are healthy and ready to work!

2. Custom Alerts

Struggling with completing logs on time? This is where the ability to set custom alerts can help tremendously. Instead of worrying about whether or not the logs and checklists are being completed correctly and on time, set alerts to remind employees when they are to be done. Timing is especially important with cooling logs! Protect your customers and make sure your chicken has been cooled properly! 

3. Food Waste Logs

Keeping track of how much food is being wasted each day is important. It helps your employees know how much food they need to prepare, which in turn saves you money and saves them time they would’ve spent preparing food! 

Another great feature of food waste logs is that it helps you set goals for food waste on any given day and track your progress so that you can make improvements. 

4. Store Inspections and Audits

No more scrambling to find your food logs and checklists to present to the health inspector. No more missing food temperature checks or failing inspections. By going digital, you will never fear the health inspector again.  

Going digital grants you the opportunity to practice self audits. This results in passing health inspections with ease. These audits are completely customized for your location, making maintaining brand standards a breeze.

Audits help with store accountability. Team members will know where and what they need to focus on in order for their shift to run smoothly. 

5. Employees love gamification

Gamification makes recording your logs fun for your team members. It creates a competitive environment with streaks and leaderboards. Another option to consider is rewarding top-performing employees with prizes and incentives. Employees who enjoy and have fun at work will create a positive vibe which will become infectious for all!

6. Robust Reporting

You are able to utilize daily reports. These can be emailed nightly so that you can stay on top of everything in your restaurant. Reporting offers you peace of mind whether you are at the store or not. 


By having the right tools in place such as a digital reporting platform, you can be assured that things are done correctly and it will allow you to do what is most important: focusing on your customers and running your business the way you want.


Check out our pillar page to learn more about more about other stress-free restaurant management ideas!

Everyone in the restaurant industry is dealing with high employee turnover rates.

Everyone in the restaurant industry is dealing with high employee turnover rates. Some may be facing this problem more than others
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