Are Restaurant Owners Ready to Ditch Paper Reporting?


We bank online. We track our workouts online. We do our accounting
online. But, most restaurant owners still track food safety and food
waste with paper. Stacks of paper temp logs that are half completed and
endless spreadsheets take hours to compile into a monthly food safety or
food waste report.

It isn’t a matter of “if” restaurant owners will begin to use restaurant digital platforms
for food safety and food waste reporting, but more a matter of “when.”
And early adopters will have a head start when online food safety
reporting is required by regulators.

Selecting the Right Restaurant Digital Platform

What do you, a restaurant owner, look for when choosing a digital platform?

Here are some important points to consider:

  1. Does the platform have simple set up?
  2. Does the platform allow for management of multiple locations from one central dashboard?
  3. Does the platform have features to hold employees accountable?
  4. Does the platform have alerts?
  5. Does the platform have robust, customizable reporting?
  6. Did a restaurant owner build the platform?

Simple Set Up

Change is difficult. Going digital can be an adjustment. Partner with
a platform that will handle set up and streamline your transition from
paper to digital temp logs and food waste logs. Ask questions about the
set up process and understand whether there is a set up fee or if set up
is free.

Multi-Unit Dashboard

Manage multiple locations with a centralized dashboard that provides a
live snapshot of each stores’ logging and reporting. There is no need
to call stores for updates or wait for week end reports. With the right
digital platform, you will know when an issue at any location arises
within minutes with a centralized dashboard.

Employee Accountability

One of the most common complaints from restaurant owners who use
paper food safety logs is that they never really know if the logs are
being pencil whipped or not. Transitioning to a digital platform also
means adding accountability tools to ensure compliance. Random photos,
location tracking, and unique user logins are just a few of the ways
that digital platforms improve employee accountability when it comes to
food temp logging.


One minute you are dead and the next, you are in the weeds. This is
how restaurant life works and it can be easy to miss a food temp log
during a rush. High quality digital platforms deliver customizable text
alerts when it is time to take temp logs. No more missed logs means food
safety compliance, which is a win for everyone.

Robust Reporting

Is your restaurant currently faxing week and month end reporting to
you so that you can then create one monthly report for all of your
locations? If so, there is a much better way. Unless you can easily
print reports for the week, month, year or any duration with one click,
the platform likely will not accomplish everything you need. Platforms
that will calculate the dollar value of food waste and allow you to set
goals to reduce cost benefit restaurant owners the most.

Restaurant Centric Platform

As a restaurant owner, you know that this business is different from
any other. Generic digital platforms that were created to accommodate
any business just won’t work well for restaurants. When selecting a
digital platform, make sure that it was built by restaurant owners who
understand the unique needs of the business.

Start Simple

Store wide adoption is necessary for digital platforms to succeed.
Starting simple with a couple of logs will allow employees to become
comfortable with new systems. There is no doubt that the restaurant
industry will transition from paper to digital and staying ahead of the
curve will position your restaurant at an advantage.

Paperless recording
is a business trend with staying power for companies large and small.
Food safety is arguably the most important mission for any restaurant
and automated record keeping allows for safer food.

To learn more about how FreshCheq is keeping restaurants ahead of the curve with digital reporting, call 855-581-7747 or email